SaFi Bank Space : Scrum Ceremony

Stand-up

• daily

• 15 mins in case of a team w/ 6-8 members

• Developers

Optional

• Product owners

• Scrum master

• daily updates of work done and work planned

• space to raise risks & issues (if solutions takes more than few minutes, the team agrees when the topic will be discussed)

• highlight blocked tasks for SM

• keep a constant eye on ongoing communication in channels designated to the product, dev team, testing, 3rd parties, SRE, DevOps, Project/Program management.

• open the Kanban board with the active sprint in JIRA

Backlog grooming

• biweekly

• 1 hour

• Product owner

• Business owner

Optional

• Tech lead

• team picks up items from its backlog and discusses how they should be implemented

• technical tasks are created for these items

• all not-estimated tasks are estimated

• open Backlog in JIRA

• identify all non-estimated tasks

• identify all tasks wherein the technical tasks are missing

Sprint planning

• biweekly

• 15-30 mins, often combined with End-sprint review and Demo

• Developers

• Product owner

• Scrum master

• Business owner

• team agrees what are the goals of the upcoming sprint and what features tasks should be completed by the sprint end

• tickets are assigned to developers, not all of the sprint scope need to be assigned on this meeting

• it is assumed that the scope to be planned for the sprint is groomed and thus well understood

• check all the tasks in the backlog if they have the estimation determined

• check all the tasks in the backlog if they are ordered according to the business priorities

• review of velocity from previous sprints to determine the maximal effort capacity for the next sprint

• make sure that the previous sprint was properly closed

Mid-sprint review

• biweekly

• up to 1 hour

• Product owner

• Business owner

Optional

• Tech lead

• overview of the sprint goals and state of work in the middle of the sprint

• team presents what is likely to be finished and what are the items at risk not being delivered by the end of the sprint

• refresh the status of all tasks in the Sprint backlog

• order tasks in the Sprint backlog according to their status

End-sprint review

• biweekly

• 15-30 mins, often combined with End-sprint review and Demo

• Developers

• Product owner

• Scrum master

• Business owner

• overview of the original sprint goals and the actual accomplishments

• refresh the status of all tasks in the Sprint backlog

• refresh the status of all epics

• order tasks in the Sprint backlog according to their status

Sprint Demo

• biweekly

• 15-30 mins, often combined with End-sprint review and Demo

• Developers

• Product owner

• Scrum master

• Business owner

• showcasing the squad’s progress to the stakeholders (usually business features to Business owners, but can be also technical delivery showcasing)

• arrange a rehearsal of Sprint demo with dev team

• agree with the team members who will showcase what

Retrospective

• biweekly

• up to 1 hour

• Developers

• Product owner

• Scrum master

• revision what is working for the team & what are the painpoints

• create list of todo-s for the team to improve the work

• we use the tool Metro Retro

• review the action points from the previous Retrospective sesion

• create a new retropective board

1:1

• biweekly

• 15-30 minutes

• Developers

• Tech lead

• icebreaker

• sharing of mutual feedback

• project satisfaction

• burn-out detection

• review the notes from the previous 1:1 session

• actual points, if any

Stand-up

4:30pm PHT - daily

Backlog grooming (Sprint pre-planning)

17:30pm PHT - 2nd Fridays

Sprint planning

4:00pm PHT - 1st Tuesdays

End-sprint review

4:00pm PHT - 1st Wednesday

Retrospective

10:00pm PHT - 2st Mondays

Product sync

6:00pm PHT - Mondays

5:00pm PHT - Thursdays

Stand-up

4:30pm PHT - daily

Backlog grooming

9:30pm PHT - 2nd Thursdays

Sprint planning

6:00pm PHT - 1st Tuesdays

Mid-sprint review

5:00pm PHT - 2nd Thursdays

End-sprint review

5:00pm PHT - 1st Tuesdays

Sprint Demo

5:00pm PHT - 1st Tuesdays

Retrospective

10:00pm PHT - 1st Thursdays

Product sync

5:00pm PHT - Mondays

5:00pm PHT - Thursdays

Stand-up

4:30pm PHT - daily

Sprint planning

8:30pm PHT - 1st Monday

Technical Sync

4:45pm PHT - daily

Space for technical discussion after the stand-up. Not mandatory participation as needed.

End-Sprint review

6:00pm PHT - 1st Thursday

Retrospective

5:15pm PHT - 2nd Tuesday

Mid-sprint review

7:00pm PHT - 2nd Thursday

FE Tasks call

6:30pm PHT - Every monday

1:1 calls

Bi weekly 15minutes individual schedule

Stand-up

5:00pm PHT - daily

End-Sprint review

5:15pm PHT - 1st Thursday

Mid-sprint review

4:00pm PHT - 2nd Wednesday

Sprint planning

5:45pm PHT - 1st Friday

Backlog grooming

6:30pm PHT - 2nd Wednesday

Retrospective

8:00pm PHT - 2nd Thursday

1:1 calls

Bi weekly 15minutes individual schedule

Stand-up

10:00AM - 10:15AM Daily

Sprint planning with BO

Every Monday
3:00PM - 3:30PM (Backoffice)
3:30PM - 4:00PM (Genesys)
4:00PM - 4:30PM (Meiro)

Business requirements planning

1. Nikko - Backoffcie

2. Ace Purisima - Genesys

3. Enzo Gallegos III

Mid-Week review/QA wit BO

Every Wednesday
3:00PM - 3:30PM (Backoffice)
3:30PM - 4:00PM (Genesys)
4:00PM - 4:30PM (Meiro)

Review the done/ongoing tasks
Discuss unclear requirements

End-of-Week with BO

Every Friday
3:00PM - 3:30PM (Backoffice)
3:30PM - 4:00PM (Genesys)
4:00PM - 4:30PM (Meiro)

Retrospective meeting or free talk in tech team

5:30PM - 6:00PM Every Friday

Starting from 2024 January

Stand-up

5:00pm PHT - daily

Sprint review, sprint demo + Sprint planning

4:30pm PHT - 1st Tuesday

Mid-sprint review

4:00pm PHT - 2nd Tuesday

Backlog grooming /w SAFI BO

4:00pm PHT - 1st Thursday

Retrospective

1:00pm CET - 1st Thursday

Stand-up

10:00 AM PHT - daily

Weekly Sync Call

(Backlog Review + Mid-sprint review)

4:00 PM PHT - Thursdays

Sprint planning + End-sprint review

11:00 AM PHT - 1st Monday

Sprint Demo

4:00 PM PHT - 1st Monday

Retrospective

4:00 PM PHT - 1st Friday

Weekly SRE sync

3:30pm PHT - Mondays

Review and sync on plans on sub-squads level

DevOps planning

11:00pm PHT - Thursdays

Review and planning on the DevOps architecture level

Data Foundation - Stand Up

4:00pm PHT - daily

Core Banking - Stand Up

4:15pm PHT - daily

App Foundation - Stand Up

4:00pm PHT - daily

Core Foundation - Stand Up

4:00pm PHT - daily

DevOps Techleads sync

4:30pm PHT - daily

Post Mortems

On-demand (activity based)

Compilation of lessons learned after every major activity (e.g. environment switch, Kafka upgrade, etc.)

Daily Standup

9:30 am PHT

Backlog Refinement

TBD

Next Sprint Scope Intro

TBD

Sprint Planning

TBD

Mid-sprint Review

TBD

End-sprint Review

TBD

Sprint Demo

TBD

Retrospective

TBD

Product Sync

TBD